Evidence & documents
Reuse an existing evidence version
Link a known artifact version to another request while preserving its own review context.
Before you start
Who this is for: Contributors who can submit evidence and read the existing artifact.
- Confirm the existing evidence belongs to this organization and is visible to you.
- Check its content, version, population, dates, and validity before reuse.
Follow these steps
Open the target request
Read the request that needs support. Expand Reuse existing evidence. For an eligible document-supply test, use Use existing evidence in the Supply evidence workspace. These actions link a version to the current request.
Find the artifact
Enter a useful title term and choose Find evidence, or Search evidence in the test workflow. Review the matching evidence record before selecting it. Similar titles can represent different periods or different documents.
Choose the exact version
Select the version that supports the target request using its version-specific action. Confirm that the document addresses the required population and period. Reusing a newer version is not automatically correct when the request concerns an earlier historical period.
Verify the new submission
Return to the target request and inspect the evidence title, version number, and submission decision. Existing artifact approval does not automatically accept the new requirement. The request still needs its own review where required. Keep the original artifact's history rather than uploading an unnecessary copy.
What you should see
The request references a specific existing evidence version, with the new submission and review state visible.
If something doesn’t look right
Search returns no results
Try a distinctive title word, check the workspace, and confirm evidence-read access. The search cannot discover evidence in another organization.
The selected version is rejected
Read the error and check expiry, scope, and availability. Choose a version that supports this requirement or supply a new artifact.
Approval did not transfer to the request
Artifact approval and acceptance against each requirement are separate decisions. Ask the reviewer to assess the new submission.
Still need a little help?
Ask the assistant about these steps, or tell our team where you got stuck.
Contact support